Operations Coordinator
Location: East Palo Alto, CA Posted: Thursday, April 11, 2024
Job Summary:Operations Coordinator is responsible for assisting the Operations Manager and Project Managers in planning and executing operations related tasks and supporting field crews. The Operations Coordinator will work closely with all facets of the company to help ensure safe, efficient, and quality work throughout the company.
Duties/Responsibilities:
• Prepare dispatch documents for field and yard crew, accounting department and project managers.
• Assist project managers and coordinators in obtaining project specific documents (work orders, HASP, JSA, COI, city business licenses, Certificates of Insurance, etc.)
• Assist with credit card reconciliation process (gathering receipts, code entry corrections, etc.)
• Assist project managers and HSE manager with preparation of HSE documents.
• Assist with completing bid packages and draft invoices.
• Ensure employee timesheets are entered and approved in a timely manner.
• Maintain and support driver log process in web-based platform.
• Facilitate and support company initiatives and events. i.e., field day, networking events.
• Support office functions as a backup and as needed, including answering phone calls and handling mail.
• Other duties as assigned.
Required Skills/Abilities:
• Detail oriented.
• Excellent problem-solving skills
• Great attitude and strong desire to learn.
• Ability to manage and prioritize multiple tasks.
• Desire and interest in supporting field staff and promoting a culture where quality work is a priority.
• Experience with Microsoft Suite of applications (word, excel, etc.)
Education and Experience:
• Bachelor's degree or equivalent work experience;
• 1-3 years’ experience in comparable positions
• Office Administration experience with proven knowledge and partnership between Accounting and Operations
Working Conditions:
The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Some lifting of files, opening cabinets.
• Office Administration experience with proven knowledge of accounting and operations.
• Bending or standing as necessary.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
Work Environment:
Position is sedentary with some periods of standing, bending, sitting, kneeling.
This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.
Review the Benefits associated with this position: https://www.sealaska.com/careers/benefits/
Hourly Rate Range: $28.00 - $30.00
Travel: No